Void unposted checks

There are several possible reasons for a voided check, including the following:

  • There was a mistake in filling out the check
  • When the check is jammed in the printer and the check needs to be reprinted

In AX you have several possibilities to void the check depends on your business flow.

First off, we have Cash bank parameter that allows check reuse, which indicates whether that check from a voided check could be reused.

Lets’ check all possibilities in AX7 (Update 2):

1. Turn on check reuse parameter

Go to Cash and Bank management > Setup > Cash and bank management parameters

On the General tab set ‘Allow check reuse’ to ‘YES’

cash-and-bank-management-parameters

Create payment (go to Account payable > Payments > Payment journal)

Press New button and specify Journal name.

Press Lines button

Create line:

Select account

Enter a Debit amount

Select method of payment – Check

Verify that Currency of payment is the same as currency of bank account. Otherwise you will get the error message.

Note: Payment status is NONE. This status will be automatically updated once the payment has been generated.

vendor-payments

Generate the payment by clicking Generate payments button

generate-payments-button

Verify the Payment method and Bank account

generate-payments-dialogpayment-by-check-dialog

Note:

Once the payment has been generated, check number in the Journal line will be filled. Remember this value as CHECKNUMB1

Payment status will be set to SENT

sent-vendor-payment

To void check click Payment status button and select REUSE

Payment status will be set back to NONE as well as Check number field will be cleared.

reuse-payment-check

Generate payment again

Payment status will set to SENT

The same check number CHECKNUMB1 will be used

Lets’ check another scenario:

2. Turn off check reuse parameter

Create payment

Create line:

Select account

Enter a Debit amount

Select method of payment – Check

Verify that Currency of payment is the same as currency of bank account. Otherwise you will get the error message.

Note: Payment status is NONE. This status will be automatically updated once the payment has been generated.

Generate the payment by clicking Functions > Generate payments

Note:

Check number in the Journal line is filled. Remember this value as CHECKNUMB2

Payment status is set to SENT

sent-vendor-payment2

To void check click Payment status button and select REJECTED. In the opened dialog box click Yes

reject-payment

voiding-checks-dialog

Payment status will be set to REJECTED as well as Check number field will be cleared.

rejected-payment-status

To print the check set payment status to NONE, by clicking Payment status button and selecting NONE

Generate payment again

Payment status will set to SENT

The check number CHECKNUMB2+1 will be used, instead of CHECKNUMB2

voiding-check-result

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